Sac Stonewall Policies and Procedures

Last amended June 2022

  1. Purpose of Standing Rules and Changes Thereto

Standing Rules have been developed and approved by the Sacramento Stonewall Board. These Standing Rules cover such items as Membership Fees, the Endorsement Process, use of the Membership List, etc.  Standing Rules do not have the weight of the Stonewall Bylaws.

  1. Standing Rules may be proposed by any board member. They are approved a majority vote by the Board and govern the Club until such time as the Board or any future Board should choose to change them. They can be made and voted on at any authorized Board meeting including in person or email once all the Board members have been notified.
  • Standing Rules do not require the approval of the Membership. However, if the President believes that a proposed rule or a change(s) to the rules highly impacts the voting rights of members, then the President will seek the approval of the Membership at any authorized General Membership Meeting using the established process to amend the bylaws.
  • If a member of the Club wishes to change a Standing Rule, it must be referred to the Board first for its review and recommendation and then referred to the membership for its approval or disapproval using the established process to amend the bylaws.
  • If a member of the Club wishes to temporarily suspend a Standing Rule during a particular General Membership Meeting, such a motion requires a 2/3rd approval of the voting members. 
  1. Stonewall Newsletter
  1. The Stonewall newsletter comes under the responsibility of the Communications Chair.
  • The Communications Chair may select one or more individuals to assist in the production of the newsletter.
  • The Stonewall newsletter will be issued four times a year.
  • The Communications Chair and President have control over the content of any articles or ads and may request changes they feel necessary.
  • Ads in the newsletter must be approved by the Communications Chairor President.  Only members are eligible to have ads in the newsletter.  However, advertising space may be transferred to another party or non-member upon the request of the member who has the eligibility.  One or more eligible members may combine their ad space if they so choose. The President may grant free ad space to members or non-members as a form of thanks or to other organizations in exchange for services to Stonewall.
  • Members may place ads for candidates for races where the membership has not yet made any recommendations or endorsements. Such ads must state which member is providing the ad space and the ad must state Stonewall membership has not yet taken a position in this race. Once the membership has taken a position on a particular race, whatever that position might be, no ads in opposition to that position will be allowed. 
  1. Amending the Bylaws
  1. The bylaws of the Club are intended to help, assist and guide the Club in its operation.   They are the framework within which the Club conducts its business while the policies and procedures are the details of how to implement that frame work.   As such, the bylaws can only be changed with the consent of the membership while the policies and procedures of the Club are determined by the Executive Board.
  • Any member has the right to request that the Club amend its bylaws. The procedure to amend the bylaws is as follows:
  1. The individual must bring to a regularly scheduled general membership meeting his or her proposed bylaw amendment in written form. The bylaws may be approved by a majority vote of the members present.  The bylaws may then be amended at the following regularly scheduled General Membership meeting if the proposed amendment is approved by a two-thirds vote of the members present and voting
  1. Club Endorsement

This section outlines the framework for endorsements including the formation of the Political Action Committee (PAC), the process prior to a General Membership Endorsement Meeting (GMEM), and steps needed for endorsement at a GMEM.

Sub-Section A: Overview 

  1. Endorsements of candidates for public office and positions on ballot measures may be determined at any properly noticed Club meeting. A proper notification of a GMEM is made via email at least 72 hours prior to the meeting and shall include time and place of the meeting, as well as specific races and/or ballot measures under consideration.
  • In partisan and non-partisan elections, only Democratic candidates may be endorsed.
  • An endorsement means the Club recommends that people vote for that candidate for that office. It does not mean the Club supports all of the candidate(s)’ positions.
  • To be eligible to vote for endorsement, a Club member must be in good standing at least 14 days prior to the GMEM. Proxy voting and absentee voting are not permitted.

Sub-Section B: Political Action Committee Membership

  1. The PAC shall have no less than seven (7) members, inclusive of the PAC Chair, with final committee size recommended by the PAC Chair and approved by the Executive Board.PAC members are expected to serve at least one term, beginning September 1st of a given year to August 31st of the following year. The PAC Chair may amend term dates with Executive Board approval. PAC members may reapply at the end of their terms.
  • Any Executive Board members can attend PAC meetings and serve in an advisory role. However, the PAC Chair is the Executive Boardmember who may vote during PAC proceedings.
  • The PAC Chair shall administer a selection process, asking interested Club members to submit applications for consideration. The PAC Chair shall consult with the Executive Board regarding applicants and submit a proposed committee membership for approval.
  • In determining membership, the PAC Chair and Executive Board must look for diverse representation of the community. Factors include, but are not limited to:
  1. Familiarity with LGBTQ issues
    1. Tenure as a Club member
    1. Experience in legislative and political issues
    1. Experience in community advocacy
    1. Age
    1. Sexual Orientation
    1. Gender and gender identity
    1. Race and ethnicity
  • A candidate for office shall not serve on the PAC.

Sub-Section C: Process Prior to General Membership Endorsement Meeting

  1. Candidates seeking endorsement by the Club are required to submit a completed candidate questionnaire This is not a requirement for statewide or federal races.
  • All questionnaires are the sole property of the Club. Copies may be made by the PAC Chair for distribution to the PAC and Executive Board. The questionnaires must be made available for review by any Club member.
  • All questionnaires are saved by the Secretary in the Club’s archives, and may be removed in the following circumstances:
  1. The author is deceased; or
  • Executive Board takes action to remove.
  • A notice of the decision surrounding the removal shall be included in minutes of Executive Board meetings.
  • Inquiries by the media or other non-Club entities shall be addressed by the President or PAC Chair.
  • The PAC shall design candidate questionnaires, review completed candidate questionnaires, interview candidates at PAC endorsement meetings and make recommendations to the Executive Board regarding endorsement of candidates and positions on ballot measures.
  • Candidates seeking endorsement must sign and submit the completed candidate questionnaire to the PAC Chair by the deadline determined by the PAC Chair. This is not a requirement for statewide or federal races.
  • The PAC Chair shall, when possible, arrange a PAC endorsement meeting where candidates are invited to speak and answer questions. Members of the Club are encouraged to attend as observers. Prior to the meeting, the PAC shall review candidate questionnaires.
  • The PAC Chair shall determine the structure of the endorsement meeting. A vote of PAC members shall be taken of those present and recommendations shall be submitted to the Executive Board.
  1. Upon receipt of PAC recommendations, the Executive Board shall consider and vote to   accept, reject, or pass without recommendation to the general membership. They can also choose to make alternative endorsement recommendations. An Executive Board Member who is also a candidate for office shall not participate in the discussion or decision regarding any races in which they are a candidate. The Executive Board shall present its recommendations at the GMEM for consideration and approval. The President shall consult with the Executive Board and determine which races shall be presented to the GMEM on a slate or to be voted on individually. Note: While the Executive Board will discuss, the ultimate power to determine what appears on a slate resides within the Office of the President.

Sub-Section D: Process at the General Membership Endorsement Meeting

  1. A GMEM is a properly noticed Club meeting as described in Sub-Section A.1. Members who are eligible to vote pursuant to Sub-Section A.4 may participate.
  • The President or PAC Chair may only proceed with the endorsement agenda for races that have been be properly noticed pursuant to Sub-Section A.1. Candidate(s) or their representative(s) may be invited to speak and take questions, but only from Club members.
  • Before or as the GMEM begins, members shall sign in with a designated Club representative(s) and, when appropriate, receive voting cards or ballots.
  1. Endorsements may be voted on by the raising of hands, the use of vote cards or ballot by members eligible to vote. However, if a vote by ballot is requested by an eligible member, a reasonable attempt to fulfill that request will be made.
  • Ballots should be prepared in advance and may be given to eligible members at any time prior to the closing of the voting period for a specific race. Voting members may choose to vote by ballot prior to such time, submitting their signed ballot to those in charge of counting votes. After submitting, they may leave the meeting. Their ballot(s) shall be counted in endorsement contests voted on by the membership. If the membership votes not to endorse on a race or proposition listed on the ballot, votes submitted early on these issues will be discarded.
  • Since National Democratic Party rules state there are no secret ballots, each member must sign his/her ballot. All ballots must also include a box labeled “Abstaining.”
  • The basis of all endorsement actions shall be the number of eligible members who signed in to vote at the GMEM up to the time the President or PAC Chair closes a voting period on a specific candidate or a slate. As additional members arrive at the GMEM and sign in to vote, the basis shall increase. However, the basis does not decrease if members who signed in to vote leave the meeting early. The President or PAC chair may announce the number of members constituting the basis of the endorsement actions and the proportion of votes required for an affirmative decision.  (These numbers can be understood as a fraction, where the basis is the denominator and the proportion of the vote is the numerator.)
  • To receive the endorsement of the Club, either by slate or individual vote, the candidate or ballot measure position (support or oppose) must receive a vote proportion of 60 percent of the basis as described above.  If a candidate or ballot measure position achieves a 60 percent affirmative vote, it will be declared the endorsed position of the Club. 
  1. For multi-candidate races, the Club may endorse as many candidates as may be elected in that race.  For example, where two seats are vacant and there are three candidates before the GMEM, members may vote for up to two candidates. They cannot vote for one candidate twice.  For counting votes and determining endorsement, the same 60 percent proportion of applies for the basis for decision.
  • The proportion necessary to remove a candidate from a slate shall be a majority of the basis for decision described above.

*Multi-Candidate Endorsement Example*

School District elects its five members at large for staggered four-year terms, two during one election cycle and three during the alternating election cycle.  In this cycle, two seats are up for election.  Three candidates, A, B, and C, are qualified (e.g., are Democrats, completed a questionnaire) and have applied for the Club’s endorsement.  Without a PAC recommendation, the GMEM cast paper ballots.  110 members have signed in, constituting the basis for decision for counting the ballots cast by the members. 

Candidate A received 75 votes.  Candidate B received 60 votes.  Candidate C received 35 votes.  Although the total number of votes is 170, the total number of potential votes is 220, if members cast all of the maximum 2 votes for the two seats allowable per these policies and procedures.  (Assume some members voted for only one candidate, abstained, or did not submit a ballot.)  Nevertheless, the basis for decision is 110 because that is the number of members who have signed in. 

Therefore, Candidate A receives the Club endorsement because 75 votes is greater than 60% of 110.  Candidate B receives a majority, but less than 60 percent, and Candidate C receives less than a majority.  Therefore, neither Candidates B nor C receives the Club’s endorsement.

  • The Club does not provide for dual endorsements.
  • The endorsement portion of the GMEM shall be led by the PAC Chair, or President, if necessary. The PAC Chair shall begin by describing what races are on the agenda to be heard, which are on a proposed slate or to be voted on individually. The endorsement process will follow, with information that shall include voting thresholds, voting procedures for removal from action, time requirements, and other pertinent information needed to ensure the membership understands the process and its role. The PAC Chair should conclude by asking for and answering related questions.
  • Democratic candidates who have previously received an endorsement from the Club, may be given a “friendly” endorsement, if endorsed by the Club in the past, running for the same office and have completed a new survey. No interview is necessary. The Board shall determine eligibility for a friendly endorsement and voting must take place at a GMEM and meet the same 60 percent proportion of the basis for decisions. Friendly endorsements may also be on a slate for consideration. A candidate eligible for a “friendly” endorsement may ask to waive the questionnaire requirement and be interviewed in lieu of the questionnaire. The request may be granted at the discretion of the President, upon recommendation of the PAC Chair.
  1. The PAC Chair will transition to the slate endorsement process, if a slate is to be considered. Before a motion is requested for an endorsement vote on a slate, the membership shall be asked whether there is a motion to amend the proposed slate. Any eligible member may request to pull a candidate from the proposed slate. A simple majority proportion of the basis of decision for endorsement is required to remove the candidate from the proposed slate 
  1. If a candidate(s) has been removed from the slate, that race shall automatically default to being considered in the traditional method (See Sub-Section D.6). After the proposed slate has been finalized, the PAC Chair shall call for an endorsement vote on the slate. The same 60 percent proportion of the basis for decision applies, as described in Sub-Section D.6.  Candidates on the slate are not required to leave during the vote.
  1. After slate has been approved, endorsed candidates may be given up to 1-minute to speak.
  1. The PAC Chair shall transition to the process of voting on individual races. The order of consideration shall be determined by the PAC Chair. The PAC Chair shall consider each race separately. Assuming the race(s) has been properly noticed, the candidate(s) or their representative(s) may be invited to speak. A candidate may speak and take questions, but only from Club members. Candidates shall be provided up to 2-minutes to share who they are and why they seek endorsement. Members shall then be provided up to 5-minutes to ask questions of the candidates. Only members may ask questions. Candidates shall be asked to leave the room for the endorsement vote and discussion.
  1. Once candidates have left the room, 2 members for each candidate may be given up to 1-minute to speak in support. If the PAC recommendation for the candidate was adopted by the Executive Board, the PAC will provide its recommendation rationale. 
  1. The PAC Chair shall request a motion for an endorsement and a vote shall then be taken. If the vote is taken by ballot, ballots shall be tabulated and counted by 3 designated Club representatives by the President. They shall report the results to the President and PAC Chair Candidates may return to the room once votes are being tabulated.
  1. In the case of an endorsement dispute, the Executive Board shall review the ballots and render a decision. The ballots shall not be released to candidates nor to any member, unless there is a dispute and then will allow review, as determined by the President. No vote tally numbers shall be announced or released during the meeting. The President or PAC Chair shall only announce who received the Club’s endorsement or if no candidate received the required 60 percent affirmative vote. The vote tally may be requested and provided subsequent to the GMEM.
  1. In any contested race, the ballots shall remain with the Executive Board until the following General Meeting. Unless the endorsement balloting results are disputed by a candidate in the race, the ballots shall be destroyed after the following General Meeting.
  1. The Club, by the same 60 percent proportion of the basis for decisions may designate certain races/issues as “priority” in terms of funding or Club-coordinated volunteer efforts. 
  1. Once the Club has endorsed candidates or taken a position on ballot measures, it may vote to donate money to support candidates or measures. Any motion to donate funds requires a majority vote of members present at a GMEM or General Membership meeting. 
  • Under no circumstances may the Club donate more than 20 percent of the funds in the Club’s financial accounts at the time of the vote. Funds may only be contributed to Club endorsed candidates endorsed and ballot measures the membership has voted to support or oppose. A 3/4 vote of the membership present and voting may suspend these rules.
  • Once the Club has voted to endorse a candidate in a Primary Election, no further votes may be taken on that race until after the election, unless the selected Candidate loses, and general membership determines a need to endorse one of the remaining candidates.
  • Expenditures
  1. In terms of Article IV, Section 3, of the Bylaws, the Board makes the following interpretation of Section 3: The Executive Board and the Treasurer are authorized to pay for expenses in excess of $1,000 when the expenses are part of an approved (by the Executive Board) fundraising event or operating expense of the Club without requiring the approval of the General Membership for each item. All donations to candidates, regardless of their amount, must be reported to the General Membership. For candidates that have already been endorsed by General Membership, the Executive Board may not authorize a contribution in excess of $1000 without first receiving general membership approval. Donations to charities, non-profits or other political clubs that do not exceed $1,000 may be approved by a vote of the Executive Board and do not require approval of the General Membership.
  • Procedures for handling Credit Card use. The club may hold a credit card for the purpose of facilitating annual and other appropriate expenditures and to protect officers from using private credit cards for club expenses. Credit card expenditures are subject to the authorization requirements (Board or membership) of this article and the bylaws.
  • The cardholder shall be the President of the Sacramento Stonewall Club, renewed annually to coincide with terms of office holder.

  • The use is limited to approved transactions and ongoing monthly/annual transactions.

  • The credit card shall not be used for campaign contributions.

  • Once the transaction has occurred, the Cardholder shall submit to the Treasurer the supporting documentation for payment.

  • Once the Treasurer receives the documentation, the Treasurer shall submit to Accounting Firm to process payment. The monthly approved charges shall be paid automatically by the Accounting Firm.

  • All submissions need to happen in a timely fashion to allow ample time for Accounting Firm to process payment to credit card issuer.

  • Any late charges or overage charges shall be the expense of cardholder unless approved by a waiver by the Board of Directors.

  • If the card is lost or stolen, it shall be reported immediately to card issuer and notify the Treasurer and Accounting Firm. The Treasurer and Accounting Firm shall monitor the card activity.
  • Expulsion
  1. The Club has the right to expel a member whose actions are judged by the Executive Board to be prejudicial or detrimental to the Club.   Such actions could include, but are not limited to, stealing Club funds or property, physical assaults on another member, any illegal activity during Club events or functions, unauthorized use of Club name or property, making unauthorized statements where the individual claims to be speaking on behalf of the Club which causes embarrassment or injury to the Club, and frequent disruptive conduct during meetings.
  • Once such actions have been brought to the attention of the Executive Board, the Board shall gather and examine any evidence and interview any parties involved if necessary.   The Executive Board may then vote by a majority vote to recommend to the membership that the individual be expelled from the Club.
  • At the next regularly scheduled general membership meeting, the President shall announce that the Executive Board has voted to expel a member and the reasons for this decision.   The individual who is being considered for expulsion may appear at this meeting and present evidence as to why he or she could not be expelled.   The membership will then vote on whether the member should be expelled.  To be expelled, there must be a two-thirds vote for expulsion of those members present and voting.
  • Any member who has been expelled from the Club is entitled to receive a prorated portion of his or her membership fee (excluding the money sent to National Stonewall) for the remainder of their membership year.
  • Legislation
  1. The club may take positions on proposed, introduced or amended legislation on the local, state or federal level under two circumstances.
  1. The club will first and foremost take a position on legislative measures that directly affect the needs and concerns of lesbian, gay, bisexual, and transgender Californians and our families.
  • The bill, rule, law indirectly impacts the needs of the LGBT communities.
  • All requests from any club or organization or individual concerning any piece of legislation at any level must first be referred to the Political Action Committee (PAC).  The PAC may conduct research on the issue and may choose to make a recommendation to the Executive Board.  If the PAC votes not to take up an issue, the club, organization or individual may appeal this decision to the Executive Board for its consideration.
  • If the PAC has agreed to take up a request, or upon their own initiative has taken up a piece of legislation, they will make a recommendation to the Executive Board as to what position the club should take.  Those positions can include but are not limited to: support, support as amended, oppose, oppose unless amended, no position.   The Executive Board shall then vote on what position the club should take and what actions that position require (e.g. letter, phone calls, visits, etc.).   If there is an urgent need to do so (ie, there is no PAC or Executive Board meeting scheduled and timeliness is a factor), the PAC Chair, with the concurrence of the President, may take positions on bills in between Executive Board meetings.  Any such interim position(s) must be voted on by the Executive Board at its next meeting.
  • Positions taken by the Executive Board on legislation must be reported to the membership at the next general meeting for the concurrence (majority vote) of the members present and voting.   If the general membership does not agree with the position taken by the Executive Board, the Executive Board will rescind its actions and refer the issue back to the Political Action Committee for any changes.  
  • If the Executive Board votes not to take a position on piece of legislation, a member of the club in good standing may bring the issue up at a general membership meeting.  The decision by the Executive Board not to take up an issue may be overturned with a 60% vote of the members present.   A motion may then be made to take a position on the legislation.  However, any position by the club on a bill that has not been recommended by the Executive Board shall require a 60% yes vote of those members present and voting.
  • Membership Fees
  1. Membership fees are set by a majority vote of the Executive Board.
  • As of 4-4-16, the membership fees are as follows:  $1000 Titanium, $500 Platinum, $250 Gold, $100 Silver, $40 Bronze and $15 Hardship or Student.
  • Membership fees extend for one year from the month the membership fee was paid.
  • No refunds of membership fees will be paid.  (See exception for individuals who are expelled from the Club under Rules for Expulsion).
  • Renewal of membership fee:
  1. Two months prior to the expiration date, the member shall be notified that his/her membership will be expiring on a specific date.
  • One month prior to the expiration date, another notification shall be made.
  • If the member has not renewed his/her membership by the expiration date, their membership in the Club will continue for one additional month.  If by the end of that month and they have not renewed their membership, they shall be removed from the membership list.
  • Waiver of fee:
  1. The President and the Membership Chair are authorized to cooperatively, and only for the purpose of preserving or increasing club membership diversity, waive, in part, or in whole, the fee for a regular level membership of any individual who would be otherwise eligible for club membership, for whom the cost of a regular level membership would pose a significant financial burden or hindrance to joining or renewing their membership in the club. 
  • No more than the amount of a regular membership fee shall be approved under this rule for any single new or renewing member during any one-year renewal cycle.  Fee waivers will be reconsidered for each member for whom fees were waived with each renewal cycle.  Any member, for whom fees have been waived in part, or in whole, will be entitled to all the rights of a regular level membership in the club. 
  1. Membership Renewal
  1. Membership in Stonewall is one year. Membership starts the day the membership fee is received by the Treasurer. Membership expires at the end of the month one year from the date the member joined or renewed. For example, if a membership fee is received by the Treasurer on 9-10-19, that member’s one year membership expires on 9-30-19.
  • At the beginning of the month their membership expires, the member will be sent a renewal notice letter and email informing him or her of the date their membership expires.
  • If the member has not renewed by the end of his/her membership month, a second renewal letter and email will be sent at the beginning of the next month. informing him or her that their membership has expired but they have been given a one-month grace period.  One week before the end of the grace period, efforts will be made to contact the member in person or phone to ask them to keep their membership active.
  • Members will be given a grace period of one month after their membership has expired during which they will continue to have all the rights and responsibilities of membership. The President has the discretion to extend the grace period one month.
  • If a member has failed to renew their membership after the one-month grace period (or the additional month granted by the President), they will no longer be considered members of the Stonewall Democratic Club of Greater Sacramento.
  • If more than one month (or the additional month granted by the President) has passed since the member’s membership has expired and they renew, their new anniversary date will be the date the Treasurer receives their payment and is not retroactive. If the payment is received during the grace period, then the membership is retroactive.
  • Any disagreement over membership may be appealed to the Executive Board for their determination.
  • Press Releases
  1. The responsibility for all Press Releases (PR) from the Stonewall Democratic Club of Greater Sacramento is held by the President and Communications Chair.
  • All PR must have the approval of both the President and Communications Chair.  The writing of a PR can be done by any member of the Board.  However, as noted, it cannot be sent out until it has been approved by both the President and the Communications Chair.
  • Distribution of PR is the responsibility of the Communications Chair.
  • If the President is unavailable by phone or email, then responsible for approval belongs to the Vice President.
  • The contact person in a PR should be the Communications Chair or President or a person designated by either. 
  • Use of the Membership Roster (includes names, addresses, telephone #’s)
  1. Standing Rules on Use of the Membership Roster (includes names, addresses, telephone #’s).
  • The membership roster is the exclusive property of the Stonewall Democratic Club of Greater Sacramento. 
  • Use of the membership roster of the Club shall be determined by a majority vote of the Executive Board.
  • Endorsed candidates and other groups or individuals with the appropriate membership level who request that information be sent to members of the Club will furnish the Club with that information and postage paid envelopes, upon which the Club may put its address labels.  Such a request requires the approval of the Executive Board.
  • The membership roster may and can only be given to any candidate who receives the endorsement of the Club membership.   Any candidate or member or his or her staff who receives our membership roster may not under any circumstances share that information with any other candidate, measure, political organization, or club or retain that information for their own personal use not related to their campaign.  
  • Email addresses are for the exclusive use of the Club and its members and may not be given to any other individuals or candidates or organizations.
  • The membership roster may not be given to any member of the Stonewall Democratic Club of Greater Sacramento except the Membership Chair and the President. However, the President may allow other Board members to access the membership roster.  The President may also allow non-Board members to look at or receive portions of the membership roster for appropriate reasons like Four Freedoms.
  • Representing the Club
  1. The President of the Stonewall Democratic Club of Greater Sacramento is the spokesperson for the Club in all outside communications, including the media.
  • Request for interviews from any media entity should be directed to the Communications Chair and/or the President.
  • The President may designate any Board Member a spokesperson for the Club when President is not available.
  • No other Board Member or non-Board Member of the Club is authorized to speak on behalf of the Club in any situation involving any media including internet, Facebook, Twitter, radio, TV, magazines, radio, etc. without the authorization of the President.
  • The President may use her/his best judgment when deciding to address or not address the media on specific issues where the Club has not taken a formal position. In these situations, when the President has decided to give an interview, the President will ensure that the board and the Club, at the next board and general club meetings, are aware of the situation and are able to take a formal policy position, when necessary, or take a general position on a non-policy issue.
  • Logging of Offline Actions
  1. Consistent with other bylaws, policies and procedures, actions of the club by the different members of the Executive Board will occur during the time periods between the meetings (Executive Board & General Membership). These will be referred to as ‘Offline Actions’ and all of these actions must be logged for the Secretary in some manner for our records.
  • Online votes of the Executive Board (Ex-Bd) will now be logged as an addendum to the Ex-Bd minutes approved each meeting of the same. This will include both motions that pass and motions that fail, as well as other motions that are postponed, tabled, etc.
  • Whenever the President or authorized Ex-Bd Officer (as per the President) takes action as the spokesperson for the club due to the need for timely representation of our views, etc; a short letter, email or phone call must be made to the Secretary in order to allow for the documentation of this action in the same Ex-Bd minutes.
  • When in doubt as to whether or not an event, occurrence or other activity constitutes making it into the addendum of the minutes, send it to the Secretary anyways and the President and Secretary shall determine the outcome, case by case.
  • Open Board Meetings
  1. Board meetings are open to all club members. In order to accommodate members wishing to attend Board meetings, members must contact the President or Vice President within one week of the Board meeting. Members will be notified of Board meeting dates. Non-members may be invited to attend and/or present board meetings.
  • Stonewall Delegates to the CDP Pre-Endorsement Conference
  1. Every November in odd numbered years, prior to the Spring CDP Convention where the CA Democratic Party makes its endorsement in Assembly and above races, the CDP notifies the Stonewall Democratic Club that it is eligible to send a certain number of delegates to the following year’s CDP Pre-Endorsement Conference.  These conferences are held in February and Stonewall is entitled to have one delegate for each twenty members who are registered Democrats per each Assembly District in our Region.
  • Normally the notice of who will be Stonewall’s delegates should be submitted to the Regional Director in November with the deadline for submission being in late November.
  • In order to ensure that Sacramento Stonewall has a full complement of voting delegates, the PAC Chair and the President should first, determine the number of possible delegates we are entitled to, and then select among our members individuals who would be willing to either attend the Pre-Endorsement Conference or will be willing to Vote-by-Mail.
  • The PAC Chair and President should seek a cross section of members.  Since it is very likely that the Club will not have made its endorsements in the applicable races by the February Conference, the individuals selected are free to support whichever candidate they choose (unless the Club has already made it endorsement).  Therefore, it is important that the members selected should not deliberately favor one candidate over any other among those who have already declared their support for a particular candidate.
  • It is very important that the individuals selected must be verified as being registered Democrats in the appropriate Assembly District or the CDP will disallow that member.
  • Many members of Sacramento Stonewall may already qualify to be a delegate to these conferences due to their representing other clubs, the Central Committee, various elected officials or their election as members elected to representative their Assembly districts to the Central Committee.  These individuals should be excluded from Stonewall’s list as a person cannot represent two entities.
  • The deadline for replacing a selected member who is not registered or has determined they cannot participate in the February Pre-Endorsement Conference is normally mid-December.  Therefore, the PAC Chair and President should have a list of potential members who could take their place.
  • Club Participation in a Coalition

The Stonewall Democratic Club of Greater Sacramento is sanctioned under the purview of the Democratic Party of Sacramento County (DPSC). Partnering with other Democratic clubs and participating within the DPSC Central Committee, a coalition may work to increase DPSC diversity in general and representation of LGBT members in particular. In order to facilitate the election of coalition-supported candidates to the Central Committee, the following policies and procedures are designed to address opportunities to join a coalition of other DPSC clubs and to streamline the DPSC Central Committee endorsement process. These standing rules allow Stonewall Democrats to join a coalition of other DPSC sanctioned organizations in order to foster and conduct activities that accomplish our mission. The following steps will be required:

  1. Board of Directors will place the issue of forming or joining a coalition on its agenda for discussion one month prior to formal Board action on said issue.  The Club membership will be notified of Board discussion and subsequent action agenda item.
  • Upon the Board approval of recommendation to join a coalition, the issue will be brought before the Club general membership for consideration and approval. Members will be provided basic information about the coalition, including purpose, voting rights of coalition members and budgetary requirements.  Of most importance, candidate(s) nomination and the voting authority of each coalition member will be described in detail. Information will be provided on the Club’s website and via the weekly newsletter.
  • At the monthly meeting following the introduction of the Board recommendation, the Club general membership may take formal action with a vote to join the coalition, allowing members time to consider the issue. 
  • Upon approval, the Vice President will represent the Club in discussions, development, and actions of the coalition. Should the Vice President be unable to perform said duties, the Board will select another member to represent the Club on the coalition. 
  • Vice President or Club coalition representative is expected to solicit Club members’ interest in seeking a seat on the DPSC Central Committee and “Coalition Endorsed Candidate Slate.” Solicitation of interest will also be posted via the Club’s electronic communications – website and weekly notices. Members should be provided at least one month of constructive notice – beginning only after membership action to form and/or join said coalition – before the Vice President or Club coalition representative submits names of preferred candidates for coalition slate consideration.
  • Vice President or Club coalition representative is required to gather names of Club members interested in running as a coalition endorsed candidate. Furthermore, he or she is expected to make reasonable efforts to solicit candidate interest (e.g., cross-referencing potential applicants with Club’s membership database).
  • Board will select Club members from among those presented by Vice President or Club coalition representative to nominate for coalition slate endorsement.
  • Vice President or Club coalition representative is expected to provide a report each month to the Board and at general membership meetings. Reports should include solicitation of feedback, in order to inform the decision-making process. Such information includes, but is not limited to, coalition mission, objectives, structure, candidate recruitment and endorsement processes.
  • Vice President or Club coalition representative retains the authority to terminate membership in the coalition, upon approval of the Board, should coalition purpose and concomitant activities fail to address or fall outside of Club’s mission.
  • DPSC Central Committee: Coalition Endorsement of Candidates

Stonewall Democratic Club of Greater Sacramento is committed to increasing the voices of LGBT people, women and communities of color in the democratic process. To this end, its Board of Directors asks groups to achieve diversity and balance in leadership roles when new coalitions are formed and when choosing candidates for a coalition election slate. Given that a coalition is structured to undertake activity through shared decision making among partners, the following policies and procedures are related to endorsement of candidates.

  1. Vice President or Club coalition representative retains the authority to terminate membership in the coalition, upon approval of the Board, should coalition purpose and concomitant activities fail to address or fall outside of Club’s mission.
  • Nomination of candidates for coalition slate endorsement consideration will be conducted by the Board, with input from general membership.
  • Selection of candidates on a coalition slate will be determined by a majority vote of coalition members; unless otherwise indicated by coalition rules.
  • Vice President or Club coalition representative is required to provide monthly reports to the Board and general membership relating to coalition endorsement actions. 
  • Vice President or Club coalition representative will connect with interested candidates (who are current Club members) in a timely fashion and make such information available at the earliest general membership meeting subsequent to coalition endorsement decisions as they proceed.
  • Final slate of coalition endorsed candidates for DPSC Central Committee will be posted via Club’s electronic communications – website and weekly notices.
  • Vice President or Club coalition representative is tasked with communicating coalition updates to general members, upon request.
  • Should a dispute or issue arise with a member, Vice President or Club coalition representative has authority to address, after conferring with the Board.
  • Endorsement for Assembly District Delegates

A biennial meeting to elect ADD’s (Assembly District Delegates) and E-Board representatives is held on the Saturday or Sunday of the second weekend immediately prior to the second Monday in January in odd-numbered years to elect California Democratic State Central Committee (DSCC) members. 7 women and 7 men are elected from each of the 80 Assembly Districts in the State of California. These DSCC members attend the California Democratic Party Convention(s). The Sacramento Stonewall Board will select up to 7 women and up to 7 men per Assembly District in the region to support for Assembly District Delegates. The board will follow the following process to support LGBT candidates and LGBT ally candidates seeking the club’s support:

  1. Candidates requesting Stonewall Support must contact the Stonewall President requesting support of their candidacy.
  • Candidates must be members of the Sacramento Stonewall Democratic Club.
  • The Board will consider support for candidates at a designated meeting and, among other considerations, will consider:
  1. LGBT status
  • History of support for LGBT issues
  • Sacramento Stonewall may do any of the following to support candidates:
  1. E-mail its members about the election and list supported candidates.
    1. Call its membership and ask them to vote for certain candidates.
    1. Pay for and disburse flyers listing support for candidates and with the candidates’ permission, work to get other support.

BYLAWS of the STONEWALL DEMOCRATIC CLUB

 OF GREATER SACRAMENTO

Article I Name

Section 1. The name of this organization shall be the Stonewall Democratic Club of Greater Sacramento. In these bylaws, it is also referred to as the Club.

Article II Purpose

Section 1.

The mission of the Stonewall Democratic Club of Greater Sacramento is to advance equal rights for all people, regardless of sexual orientation or gender identity. We will support public policies that advance that mission in the

United States, the State of California, and the greater Sacramento area. We will help elect qualified, openly lesbian, gay, bisexual and transgender (LGBT) people to public office, as well as Democratic Party candidates that

support equal rights for the LGBT community. We will work to sensitize and educate all Democratic candidates and office holders, the Democratic Party in general, and the community at large, to the issues and concerns of

the LGBT community. Conversely, within the LGBT community we will promote the Democratic Party’s broad message of economic justice and social equality.

Section 2.

To achieve this mission, the Stonewall Democratic Club of Greater Sacramento will work:

A. To lead our party to improve its record and speak out on issues of importance to the LGBT communities, and to work for the nomination and election of Democratic candidates, including qualified openly LGBT candidates.

B. To achieve diversity in our membership and our governing bodies.

C. To elect openly LGBT people to local office and to achieve appointments of openly LGBT people to city and county boards and commissions in the greater Sacramento area who will be fully supportive of our fight for equality and against bigotry and intolerance.

D. To take a position on candidates and ballot measures.

E. To register voters who support the Club’s mission and encourage their participation in the electoral process.

F. To educate the LGBT communities, and people who are supportive of them, on the equal rights issues we face and assist them in that struggle.

G. With other LGBT groups and individuals to promote our mission of equality.

H. With other local grassroots Democratic Clubs in the greater Sacramento Area, and our nongay allies, in order to advance the prominence of openly LGBT people within the Democratic Party.

Section 3.

The Club shall develop a platform enunciating priorities consistent with the

goals stated in Section 2.

Article III Membership

Section 1.

Any person who subscribes to the stated purpose of the Club shall be eligible for membership in the Club.

Section 2.

Every person who is eligible to be a member of the Club and who has paid annual dues shall be a member in good standing. The Executive Board, upon the recommendation of the Membership Committee, shall determine questions of eligibility.

Section 3.

In order to be eligible to serve on the Executive Board or any committees, a member must be in good standing.

Section 4.

Any member whose actions are judged by a majority of the Executive Board to be prejudicial or detrimental to the Club may be expelled from the Club, upon recommendation of the Executive Board, by a two thirds vote of those

members present and voting at a regularly scheduled meeting of the membership.

Section 5.

Executive Board shall set the annual dues. Dues are payable when a person joins the Club and annually thereafter.

Article IV Executive Board

Section 1.

The Executive Board shall consist of the elected officers. The immediate past President may and any Sacramento based National Stonewall Democrats Board members may also be a part of the Executive Board as ex officio

members without voting privileges.**

Section 2.

The Executive Board shall meet at the call of the President or upon call of a majority of the Executive Board. Meetings require five days notice. In case of emergency, notice may be waived by a majority vote of the Executive Board.

Section 3.

Emergency actions or funding to a maximum of $500 may be authorized upon agreement by a majority of the Executive Board. A good faith effort shall be made to poll all members of the Executive Board. If necessary, the

polling may be by telephone or email. Any action taken by this method shall be communicated to the other Executive Board members in a timely manner.

Section 4.

The quorum for meetings of the Executive Board shall be a majority of the voting members of the board. Proxies shall not be valid at meetings of the Executive Board. No one member of the Executive Board shall have more than one vote.

Section 5.

Meetings of the Executive Board shall be open to the membership unless the Board, by a majority vote, calls for a closed session. Discussion at any Executive Board meeting may be limited by a majority vote of the board to

members of the board. Actions taken in closed session shall be noticed at the next general meeting of the membership.

Section 6.

The duties of the Executive Board shall be to approve the budget; authorize the receipt of revenue and payment of expenses; set the membership dues; formulate policy and approve projects to carry out the purposes of the Club; review all projects and activities of the standing committees of the Club.

Article V Officers

Section 1.

The elected officers of the Club shall consist of the President, Vice President, Secretary/Treasurer, Membership Chair, Fundraising Chair, Political Action Chair,**and Communications Chair.***

Section 2.

The duties of the elected officers shall be as follows:

  1. President. The President shall set the agenda for and preside over all meetings of the Executive Board and of the membership; appoint all members and the chair of the standing committees; serve as an exofficio member of all committees; appoint such other committees or persons as may be deemed necessary; serve as the official

representative of the Club in public forums; make decisions for the Club on policy when specifically empowered to do so by the Executive Board; advise the membership of pertinent matters affecting the welfare of the Democratic Party and the Club; disburse funds of the Club within limits set by the Executive Board; and act as Treasurer in the absence or inability of the Treasurer.

  • Vice President. The Vice President shall preside at meetings of the Executive Board and of the membership in the absence or inability of the President ; and perform such other duties as the President may  direct. The Vice President shall lead the Club’s local advocacy efforts as Chair of the Advocacy Committee. The VP will work closely with the PAC Chair to educate candidates about LGBT issues and leverage endorsements, and with the President to identify local advocacy projects.****
  • Secretary. Secretary/Treasurer. The Secretary/Treasurer shall maintain a record of all meetings of the Executive Board and of the membership; be prepared to read the minutes of the previous meeting at each meeting of the Executive Board or of the membership; receive and maintain in official club records the reports of elected officers and directors of standing committees and chairs of recognized caucuses; maintain a compendium of standing rules, resolutions and policies adopted by the Club and such correspondence as the President or Executive Board may direct; The Secretary/Treasurer shall also maintain the financial records of the club; receive and disburse funds of the Club or, if a financial services company is hired to do the above, then he/she may supervise their activities; the Secretary/Treasurer may prepare an annual budget of anticipated revenues and expenses;

Provide an addenda to the budget as needed; report the financial status of the Club to the Executive Board on a regular basis; prepare and submit all required Fair Political Practices Commission reports on a timely basis (unless such reports are done by the financial services company); and provide all information necessary for periodic audits as may be directed by the Executive Board; and perform such other duties as the President may direct.

D. Membership Chair. The Membership Chair shall maintain all membership records, including membership renewals, maintain a roster of the membership, report membership to National Stonewall Democrats; and perform such other duties as the President may direct.

E. Fundraising Chair. The Fundraising Chair shall be in charge of the Fundraising Committee and shall develop and administer all fundraising programs; work with the Treasurer on budget and financial issues; and perform such other duties as the President may direct.**

F. The Political Action Chair. The Political Action Chair shall be in charge of the Political Action Committee (see Article VI Committees, Section 2, subsection C); and perform such other duties as the President may direct.**

G. The Communications Chair. The Communications Chair shall be in charge of providing communications concerning meetings, programs and projects of the Club.***

Section 3.

An officer may be removed from office upon recommendation of a majority of the Executive Board on a roll call vote or upon submission of a petition signed by at least 25 percent of the members. Such recommendation or

petition must be submitted to the membership at a called meeting and shall require a two-thirds majority of the members present and voting to remove the officer.

Section 4.

If an officer is removed per Section 3 above or by resignation, and the vacancy occurs prior to January 31, the Board shall have a special election by the membership at the next General Membership meeting. Nominations will

be taken from the floor and the vote by show of hands with the person

receiving the most votes elected to office. If the vacancy occurs after January 31, the Executive Board may appoint someone to fill the unexpired portion of the term of the vacated office.*

Article VI Committees

Section 1.

The standing committees, if needed, shall be as follows: Communications Committee, Fundraising Committee, Political Action Committee, Advocacy Committee and the Membership Committee******

Section 2.

The functions of the standing committees shall be as follows:

A. The Communications Committee shall provide communications concerning meetings, programs and projects of the Club to the LGBT communities and the community at large, and develop mechanisms for promoting awareness of the Club and enhancing its image through the media.

B. The Fundraising Committee shall develop and administer all fundraising programs.

C. The Political Action Committee shall be responsible for coordinating activities to maintain and enhance relations between the Club and elected officials, candidates for public office, the local, state and national Democratic Party, and the Lesbian and Gay Caucus of the California Democratic Party; develop activities to increase LGBT participation in public boards, commissions and elective office; make recommendations to the Executive Board on legislation at the local, state and federal levels; develop a local legislative agenda and plans for implementing the agenda to be submitted to the Executive Board and membership; and work with other clubs and organizations to

support or oppose such legislation as directed by the Executive Board and the membership.

D. The Membership Committee shall be responsible for developing ways to expend the Club’s membership as well as retaining current members.

E. The Advocacy Committee shall be responsible for creating and responding to advocacy opportunities in line with The Club’s mission to support public policies that advance LGBT equality and educate the community at large to the issues and concerns of the LGBT community. The Advocacy Committee will engage The Club’s membership, other LGBT organizations, and allies in these efforts.****

Section 3.

The President may appoint ad hoc committees, such as the Nominations Committee, pursuant to Article IV, Section 2, subsection A. The chairs of any ad hoc committees will serve the President or Board in an advisory capacity only.**

Article VII Elections*****

Section 1.

The election of officers of the Club shall be held in the month of June and shall assume office at the end of the of the June membership meeting

Section 2.

By the regularly scheduled general membership meeting in March, the President shall nominate a chair and members to serve as a Nominating Committee. The members of the Nominating Committee may not

be candidates for office. The Nominating Committee shall be responsible for, but not limited to, recruiting qualified candidates for office and managing all aspects of the election process.

Section 3.

The annual election process shall be as follows:

A. Beginning April 1, the Nominations Committee shall engage in a search for candidates for all officer positions.

B. At the regularly scheduled general membership meeting in May, the Nominations Committee shall present candidates that have shown an interested in running for a board position, accept nominations from the floor, and close nominations.

C. If there are no contested races, the Nominations Chair at the June General Membership meeting may move that the nominees be elected by voice vote.

D. If there is more than one candidate for any office, then ballots for those races will be provided, a vote taken and the results announced. Each candidate will be given the opportunity to address the membership prior to the vote.

E. The new officers may be sworn in after the election or at then next general membership meeting.

Article VIII Meetings

Section 1.

Meetings of the membership shall be held at least four times each year.

Section 2.

A quorum for meetings shall be those members present and voting, the meeting being duly advertised pursuant to these bylaws.

Section 3.

Notice of all meetings shall be given to members in a timely fashion.

Section 4.

Meetings may be closed to nonmembers at the request of any member and the approval of two-thirds of the members present and voting.

Article IX Rules of Procedure

Section 1.

The current edition of Robert’s Rules of Order, Newly Revised shall guide questions not covered by these bylaws.*****

Section 2.

Questions of interpretation of these bylaws may be appealed to the Executive Board whose decision shall be final.

Section 3.

Membership records shall be confidential and the use of the club mailing lists shall require a majority vote of the Executive Board.

Article X Amendments

Section 1.

These bylaws may be amended by a two-thirds vote of those members voting after the proposed amendment has been approved by majority vote at a preceding regularly scheduled meeting.

Bylaws adopted March 5, 2003.

Bylaws amended August 11, 2003 (See items with *)

Bylaws amended March 14, 2005 (See items in **)

Bylaws amended May 12, 2008 (See items in ***)

Bylaws amended September 10, 2012 (see items in ****)

Bylaws amended March 11, 2013 (see items in ****)

Bylaws amended July 14, 2014 (see items in ****)

As certified by the Undersigned:

As certified by the Undersigned:

_______________________________ ______________________________

President Vice President

_______________________________ ______________________________

Secretary Treasurer

_______________________________

Membership Chair

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